> For the complete documentation index, see [llms.txt](https://handbook.sixpivot.com.au/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://handbook.sixpivot.com.au/how-we-work/submitting-expenses.md).
# Submitting expenses
How to submit expense claims for reimbursement
To submit expense claims, you can use the Xero Me mobile app ([iOS](https://apps.apple.com/au/app/xero-me/id991901494) or [Android](https://play.google.com/store/apps/details?id=com.xero.payday\&pli=1)), or via the Xero website. See [Travel and expenses](/how-we-work/policies/travel-and-expenses.md) for details of what kinds of expenses can be claimed.
You should attach a copy of the receipt to the expense claim.
{% hint style="warning" %}
PDF receipts can be uploaded via the mobile app. Trying to upload them via the website doesn't seem to work.
{% endhint %}
### Expense claim fields
| Field | Usage |
| ------------------ | ----------------------------------------- |
| Amount | Amount of expense |
| Description | Name of event/conference/trip/thing |
| Spent at | Name of vendor/business purchase was made |
| Spent on | Date of purchase |
| Account | See below |
| Tax | Will usually update automatically |
| Consultant | Your name |
| Company | Pick appropriate one from the list |
| Assign to customer | Only use this if you've been asked to |
| Label | Leave blank |
The **Consultant** and **Company** field are in the **Optional fields** section (which is collapsed by default on the mobile app).
### Account suggestions
Jayne can fix this up if you pick the wrong one, but these are commonly used values for the **Account** field:
| Example expense | Account |
| -------------------------------------------------- | ---------------------------- |
| Exam/certification | Staff training & development |
| Laptops | Computer Equipment |
| Personal software license bought using shop points | IT expenses |
| Local or interstate conference registration fee | Staff Training & Development |
| Local or interstate conference meals | Travel - National |
| Interstate conference travel | Travel - National |
| Overseas conference registration | Staff Training & Development |
| Overseas conference meals, travel | Travel - International |
### Example
Mobile App expense
---
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